Notice of decisions taken at the Executive meeting held on Tuesday, 15 July 2025
Set out below is a summary of the decisions taken at the Executive meeting held on Tuesday, 15 July 2025. The wording used does not necessarily reflect the actual wording that will appear in the minutes.
Members are reminded that, should they wish to call in a decision, notice must be given to Democratic Services no later than 4.00pm on Tuesday, 22 July 2025.
If you have any queries about any matters referred to in this decision sheet then please contact GuyClose, Democratic Services Manager by emailing guy.close@york.gov.uk .
7. Strengthening York's Support for Drug and Alcohol Recovery
Resolved –
That Executive:
a) Notes the decision taken by the Director of Public Health through officer delegation to award a contract to York in Recovery CIC of the value £202,000 to lease and manage the Community Recovery Hub for a period of 3 years.
Reason: To enable the provision of a dedicated recovery space in the city
b) Expresses its commitment to the Inclusive Recovery Cities approach and York’s Inclusive Recovery City Vision statement, and delegates to the Director of Public Health and Executive Member for Health, Wellbeing and Adult Social Care to explore and monitor any areas for improvement within council business and formally sign the Inclusive Recovery City Vision Statement for York on behalf of the council.
Reason: To ensure the council leads by example in its approach to promoting recovery and making it easy for people with substance use disorders to seek help, for example in communications and people management policy and practices, and clear civic support is given to the Inclusive Recovery City approach in York.
8. 2024/25 Finance and Performance Outturn
Resolved –
That Executive:
a) Notes the finance and performance information.
b) Notes the use of earmarked reserves in order to balance
the Budget.
c) Due to delays in delivering the first grant scheme in 2024/25 the balance of the City Wide Ward Fund (£50k) to be carried forward in 2025/26.
d) Approves the use of £75k from the HRA underspend to be set aside to support the Neighbourhood Caretaker initiative.
Reason: To ensure expenditure is kept within the approved budget.
e) Approves the extension to July 2028 for the letter of credit
to York Theatre Royal as outlined in paragraphs 29 to 31 of the report.
Reason: To secure the financial viability of the theatre and the benefits it brings to the city.
9. Treasury Management annual report and review of Prudential Indicators for 2024/25
Resolved –
That Executive:
a) Notes the 2024/25 performance of Treasury
Management activity.
b) Notes the Prudential Indicators outlined in Annex A
of the report and compliance with all indicators.
Reason: To ensure the continued effective operation and performance of the Council’s Treasury Management function and ensure that all Council treasury activity is prudent, affordable and sustainable and complies with policies set.
10. Capital Programme Outturn 2024/25 and Revisions to the 2025/26 - 2029/30 Programme
Resolved –
That Executive:
a) Notes the 2024/25 capital outturn position of £74.019m and approves the requests for re-profiling totalling £31.193m from the 2024/25 programme to future years.
b) Notes the adjustments to schemes increasing expenditure in 2024/25 by a net £2.365m.
c) Recommends to Full Council the restated 2025/26 to 2029/30 programme of £426.917m as summarised in Table 3 and detailed in Annex 1 of the report.
Reason: To enable the effective management and monitoring of the Council’s capital programme.
11. Major Projects (Station Gateway and York Outer Ring Road Business Case)
Resolved –
That Executive:
a) Notes the status and funding position of the YSG and YORR programmes.
b) Approves the continuation and completion of the YSG scheme – (YSG Option 3), including the allocation of an additional sum of £18.5million, to be funded through a reprioritisation of a combination of external grants and contributions from the rail industry.
c) Approves the review and renegotiation of any existing grant funding arrangements in relation to the YSG and YORR schemes and delegates authority to the Director of City Development, in consultation with the Director of Governance and the Director of Finance, to conduct that review and renegotiation and to take such steps as are necessary to enter into the resulting agreements.
d) Approves £2.8m of CYC BSIP1 funding to be allocated to the YSG scheme and delegates authority to the Director of City Development, in consultation with the Executive Member, Director of Governance and the Director of Finance, to take such steps as are necessary to enter into any resulting agreements.
e) Approves the procurement of contractors and specialist support services to enable timely completion of the YSG project and delegates authority to the Director of City Development, in consultation with the Director of Governance and the Director of Finance, to procure such contractors and/or consultants and to take such steps as are necessary to award and enter into the resulting contracts (including any and all planning agreements and/or highways/land agreements as required; however for the sake of clarity this delegation is not for any requirements of either the Local Planning and/or Highways Authority). The delegations given in this recommendation must be exercised within the budgets approved within this report.
f) Approves the proposed phased approach to delivering the YORR scheme – (YORR Option 3), prioritising infrastructure that unlocks housing and underpins the Local Plan objectives.
g) Approves the procurement of contractors and specialist support services to enable timely delivery of future phases of the YORR programme and delegate authority to the Director of City Development, in consultation with the Director of Governance and the Director of Finance, to procure such contractors and/or consultants and to take such steps as are necessary to award and enter into the resulting contracts (including any and all planning agreements and/or highways / land agreements as required; however for the sake of clarity this delegation is not for any requirements of either the Local Planning and/or Highways Authority). The delegations given in this recommendation must be exercised within the budgets approved within this report.
h) Approves the application for and acceptance of funding bids necessary to deliver the YSG and YORR schemes and delegate authority to the Director of City Development, in consultation with the Executive Member, Director of Governance and the Director of Finance, to apply for and accept such funding bids, and to take such steps as are necessary to enter into the resulting agreements and any subsequent modifications and/or extensions thereto.
i) Notes the financial and delivery risks associated with both schemes and the mitigation measures proposed.
j) Notes the lessons learned to date and instruct officers to carry out a formal lesson learned process post completion of YSG Phase 2 and YORR Phase 1.
Reasons:
The agreement of the above recommendations will enable the following outcomes:
a) The completion of key strategic transport and regeneration infrastructure projects that are central to the delivery of the Council Plan 2023–27, the Local Plan, and ‘Our City Centre’ vision.
b) To secure the regeneration benefits of YSG, including improved active travel links, a transformed public realm, more efficient public transport to and from York Station.
c) To unlock the delivery of over 3,557 homes (based on local plan allocations) and critical infrastructure through a phased YORR programme, while managing financial risk and maintaining delivery momentum.
d) To ensure appropriate governance and delegation for the pursuit of funding opportunities that will enable both schemes to be delivered within an affordable and sustainable framework.
e) To ensure that we have the correct skills and resources to deliver world class regeneration outcomes as befits a globally renowned city.
12. Approval of Property Management Arrangements - Follow-Up Report
Resolved –
That Executive:
a) Ratifies the leases which were inadvertently entered into as outlined in the Exempt Annex B, Table 1 of the report.
b) Approves the preparation of revised documentation in respect of the management and occupation of the properties listed in the Exempt Annex B, Table 1 of the report.
c) Delegates authority to the Director of Governance, in consultation with the Director of Housing and Communities, to take such steps as are necessary to agree and complete the resulting documents.
d) Ratifies the leases entered into as outlined in the Exempt Annex B, Table 2 of the report.
e) Delegates authority for the development of a robust but responsive future decision-making process for property management arrangements, up to the value of £500k, in relation to YorHome to the Director of Governance in consultation with the Director of Finance and Director of Housing and Communities, and the Executive Member for Housing, Planning and Safer Communities.
Reason: To ensure appropriate arrangements and documentation are in place in respect of Yorhome managed properties for the current occupiers and new tenants in future.
13. Equity, Diversity and Inclusion Strategy
Resolved –
That Executive:
a) Approves the final Equity, Diversity and Inclusion Strategy and associated Annual Action Plan (the ‘key deliverables’ for Year 1 of the Strategy).
b) Approves that a progress report be produced every 12 months for the annual public meeting of the Human Rights and Equalities Board.
Reason: To demonstrate City of York Council’s core commitment to becoming a more equal, diverse and inclusive council.
14. Update on Future Libraries Investment Programme
Resolved –
That Executive:
a) Notes the progress on the FLIP Programme to date.
b) Approves the Acomb library delivery budget of £390,000 including the external grants.
c) Delegates to the Director of Housing and Communities, in consultation with the Director of Governance and Head of Procurement, the authority to take such steps as are necessary to enter into the grant agreement with Explore York.
d) Approves the procurement of the works contracts to deliver the enhancements for Acomb Library and delegates authority to the Director of Housing and Communities, in consultation with the Director of Governance and Head of Procurement, to take such steps as are necessary to procure, award and enter into the resulting contracts.
e) Notes the delivery timetable deadline for external grant bodies as 31 March 2026.
Reason: To ensure that the improvements outlined in the report and recommendations are delivered in a timely manner.
15. Parks Capital Programme
Resolved –
That Executive:
a) Approves the criteria detailed in Paragraphs 21 to 31 of the report.
Reason: To guide the investment of £500k in the city parks, play areas and open spaces
b) Approves the weighting approach detailed in Paragraphs 32 to 35 of the report.
Reason: To prioritise investment on sites with high levels of IMD that have old play equipment and / or key infrastructure issues.